Legal sized documents are a part of everyone’s professional and personal lives. For example, they can be used to draw up lengthy contracts, write affidavits, document real-estate details, etc. Besides that, they are also regularly used by banks and accounting firms to handle data.
When it comes to print legal-sized documents, people often need to make two or more duplicates. This is because everyone involved in the contract needs to hold on to a copy. To draw up a soft copy of your physical contract, you need to scan the documents.
Want to know how to scan legal-size documents? Give us a chance to explain!
How to Scan Legal-Size Paper
To find out whether if your scanner can scan legal-sized documents, check its platen. If it is long enough to hold a paper whose length is 14 inches, you can go ahead with the scanning process.
Most scanners can scan legal-sized documents. This is because such papers have a breadth of 1.5 inches, just like letter-sized papers.
To scan a legal-sized document, properly place it face down on the document table. Make sure it is straight, and then pull down the document cover. Press the start button once the legal-sized paper is properly placed within the scanner. Your scanner should be able to automatically identify the page size and make the right-sized soft copy.
If the above-mentioned way does not properly work, then you should make some alterations to the settings. This will vary from printer to printer. Some will have a “Long Paper” alternative that you can pick, while others will have “Long Paper Mode” to select. You can also type in the document size for further convenience.
Scanning Legal-Size Paper on a Short Scanner
As we mentioned before, not all scanners have platens that will scan documents that have 14 inch long sheets. Such scanners are simply too short to scan your legal-sized documents. Wondering what you can do when faced with a situation like this?
If you are particularly good at editing, then you can take two scans instead of one. One scanned image should consist of the upper section of the page, while the other should display the bottom. Save both of the scanned files in jpeg format using your scanning software. You can then submerge both of the images to create one that holds up the entire page.
Some scanners will also have an Automatic Document Feeder (ADF) through which you can insert long pages. These will allow you to scan the entire page in one go and remove any editing troubles.
Although these methods will get you your required soft copies, remember that it is not a plausible solution for large volume printing. If you scan legal-sized documents regularly, it is best to get yourself a scanner that can carry out these tasks without requiring extra effort.
How Do I Scan a Legal-Size Document to PDF?
Scanning a letter-sized document using Adobe Acrobat creates a legal-sized pdf. We can take advantage of this fact and have our legal-sized documents saved as pdf files. Follow the steps mentioned below to do so.
- Open Adobe Acrobat and click on the File option.
- From the options present on the drop-down menu, select the Create option.
- Choose PDF from Scanner key, and next, select the Custom Scan option.
- If your scanner name is not already selected, look for it and click on its name. A Scanner Options dialog box will appear.
- Select Show Scanner’s Native Interface from the shown menu to access otheroptions.
- Now carefully, make the necessary alterations in the dialogue. For example, for the Page Size option, select the Legal option. You can also type in the Width and Height by yourself.
- With all the changes made, click on the OK button present at the bottom of the dialog box.
How to Reassemble the Scanned Document
When scanning a document that has many pages, it is common to make some mistakes. However, you do not need to worry too much about it as the problem can be easily solved. All you need to get the task done is image editing software!
- Initiate the process by opening your favorite photo editing software and creating a blank image.
- While selecting a size for your blank layer, select the legal option if available. You can also type in the dimension in inches (8.5 x 14 inches) or pixels (2250 x 3900 pixels).
- Locate the image that you scanned in before and open the file.
- Copy the scanned image and paste it on the blank layer opened on your image editing software.
- Use the adjusting options to evenly stretch it out all over the page. Then, utilize the rotate, crop, and any other image editing options to make sure the page looks like you intended it to.
- Now, open the image of the next page and copy it. Then, paste it onto the bottom of your blank image.
- Once you are done, shift to the bottom image to adjust it. Next, edit the image until it lines up properly with the image above and stretch it over the page. Continue doing this until all the images of your paper have been arranged serially.
- When you are done, save the image in jpeg format. Then, you can use converters available online to turn the images into a pdf document.
How to Scan a Legal Document on HP Printer
HP multipurpose printers come with a scanning function that can be used to make a soft copy of legal-sized documents. For example, if your flatbed scanner does not accommodate paper with dimensions of 8.5 x 14 inches, then you can simply use the ADF.
Here is what you need to do:
- Open the scanning software to access the HP Scan dialogue box.
- Click on the Scan Size options, and from the drop-down list, select the Legal (8.5 x 14 inches) option.
- From the options on the left-hand side, you can select what format you wish to save the scanned documents. Then, alter the other settings according to your wish.
- When customizing the settings, choose the Scan option present at the bottom of the dialog box.
How to Scan a Legal Document on Brother Printer
To scan legal-sized papers using a Brother printer, here are the steps you need to take.
- Click on the Start button and select the All Programs options.
- Choose the Brother app and select the Brother utility option.
- Click on the Scan option and then open the ControlCenter4.
- Open the Scan tab to alter scan settings.
- For the Document Type, enable the Custom option and then press on the Custom Settings button.
- You can choose which type of file you are scanning using the icons given. Then, right-click on it and select the Button Settings option.
- A Custom Scan Settings dialogue box must have appeared on your screen. Next, click on the Advanced Settings button present at the bottom.
- Disable the Auto Deskew option from the Advanced Settings dialogue box and click on the OK button.
- Now, click on the arrow present under Document Size to access a drop-down list.
- Select the “Legal 215.9 x 344.6 mm (8 ½ x 14 in)” option.
- Change any other settings if you deem them necessary, and then click on the OK button.
You can now scan your legal document using your Brother printer.